Nowadays, many companies face the challenge of finding the right office space to meet their requirements and needs. Renting an office can involve a lot of difficulties that are not an everyday occurrence for most people. Therefore, using a consultant to lease office space can prove not only helpful, but crucial in terms of achieving business success.
In the current market situation, finding the right office can be a difficult and time-consuming task. The decision to choose the right place to grow your business is of great importance to its future.
Michal Karolkiewicz, Senior Consultant, Office Agency, Tenant Representation, Savills
Knowledge and experience
An advisor is first and foremost a person who has an established knowledge and extensive experience of the office real estate market. The advantage in this sector is built by contacts and flow of information about vacant space, those already available and current market prices per square meter. Thanks to this, he is able to advise on the selection of suitable office space that will meet the needs of the company and provide optimal working conditions depending on the specific work of the team. The work of the agent, but also of the landlord , is facilitated by an extensive search engine for office properties, which can be found on our website.
The consultant’s task is to learn in detail about the company’s specific business and expectations in terms of location, size of office space, layout of rooms, availability of amenities and many other issues.
Michal Karolkiewicz, Senior Consultant, Office Agency, Tenant Representation
A personalized approach
Companies in different sectors have their own individual needs and requirements that must be met in order for the rented space to be ideal for a particular team of employees. The consultant’s task is to get a detailed understanding of the company’s specific operations and expectations in terms of location, office space size, room layout, availability of amenities and much more. All this helps the advisor to tailor the right scope of services, which allows to plan the office leasing process in detail and then implement the best solutions. In addition to the transactional department, Savills offers technical and construction consulting, which together guarantee a comprehensive service.
Detailed analysis
A detailed analysis of the offers is extremely important due to the highly competitive commercial real estate market. There are many buildings that offer similar office lease terms, but only a few of them will meet the client’s requirements 100%. One of the most important factors taken into account when analyzing offers, is the financial aspect. The consultant prepares a cost analysis, which includes not only the rent, but also operating costs, rent for parking spaces, administrative costs, taxes and other costs that make up the full monthly amount that the future tenant will eventually pay.
Security of transactions
An advisor in the lease of office space acts on behalf of the client, which means that in representing the client his goal is to ensure the best possible lease terms and secure the interests of the organization. He supports the company at every stage of the office lease process – from finding a suitable property, through negotiations, to signing the contract. Often his role goes even further and touches such aspects as the announcement of a joint success, which translates into building the client’s image and announcing its further expansion in the market. Renting an office is an investment for a long time, so it’s crucial that all possible aspects are as secure as possible.
It’s time to look for an office
According to Savills’ latest study on the cost of prime office locations, office fit-out costs in Europe have risen by an average of 14 percent over the past year due to rising material and labor costs. As a result, in Warsaw, for example, there is an increasing level of shared investment by the tenant in fit-out. Depending on the market, these practices vary depending on whether the arrangement is typically paid for by the tenant or the landlord. Looking ahead, as the availability of prime space is depleted, we may begin to see further withdrawal of additional incentives by building owners. Tenants whose leases expire in 2025/26 will benefit if they start looking for and negotiating new office space sooner.
Renting office space is an important aspect that can affect the further development of a business, so it is worth taking it in a thoughtful manner. Using the services of an experienced consultant, we can do it in an informed manner that will save time and money in the company’s budget.
